Pay a supplier bill

Send the bill in

1. Tap More, then Bills inbox.
2. Tap Add a bill, then Choose photos or a PDF. Several photos of one bill become one bill.
3. Tap Send to the inbox.

You can also email bills to Your bills address, or send photos from an allowed WhatsApp number. Set both up under Settings in the inbox.

The inbox can read the bill for you with AI and fill in the supplier, lines and totals. Each read uses your prepaid credits; typing a bill by hand is always free.

Check and approve it

1. Open a bill marked To check. You see Check this bill, with the document next to the details.
2. Check the Supplier, Bill number, Bill date, Due date, the lines and the Total. Warnings tell you when something needs a look, for example a total that doesn't add up or a price well above what you usually pay.
3. Choose What it becomes: an Expense bill, a Stock bill or Goods received.
4. Tap Approve and post. You see Posted.

Nothing is posted until a person approves it. To refuse a bill, tap Reject this bill and say why.

Record the payment

1. In the inbox, open To pay. You see Bills to pay with each due date.
2. Tap Record a payment on the bill.
3. Choose Paid by (Cash or Bank transfer), the Amount paid, Reference and Payment date. To clear the whole balance, tap Pay everything open.
4. Tap Record the payment. You see Payment recorded.

Stock bills are paid in the Stock app.